When you're working to set up and launch a new workflow on CityGrows, sometimes you go through a few versions or drafts before you are ready to use it with the public. What do you do with older drafts?  What if the application period for a particular program or service has closed, but you still want to keep the open data information visible on what's already happened visible to the public?

Here's a review of the workflow status options you can select from on CityGrows.  All of these options can be accessed in the Settings tab under "Workflow"

Published:  This means the workflow is accessible on your Public Portal page, and is usable by the public.

Unpublished:  Use this if you want to keep editing a workflow, but don't want it visible to the public yet. It will still be visible to any admins you've added via the Permissions tab or any Reviewers you've added for testing.

Closed: This keeps the workflow visible on your Public Portal, but new submissions aren't accepted and it shows on the portal with a "Closed" tag.  The open data from previous submissions remains visible. Here's how two Closed and one Active process appear on the City of Monrovia's portal page.

City of Monrovia open vs. closed process example

Archived: If you're pretty sure you don't want to access or view an old workflow (an unused draft or something you've decided not to use) then consider archiving it.  It will disappear from your Workflows page and won't clutter up your view.  However if you need to access it, you can select "Archived" from the dropdown at the upper right of your workflows page.

CityGrows active vs. archived drop down menu

Here's hoping these options keep your Workflows page clear and functional!

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